Effective Date: March 6, 2026
Introduction
Welcome to Xpenz, a mobile application developed and operated by Stax Node (“we,” “us,” or “our”).
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you
use the Xpenz mobile application (the “App”). We are committed to protecting your personal
information and your right to privacy. If you have any questions or concerns about this privacy
notice or our practices with regard to your personal information, please contact us.
Information We Collect
We collect personal and business information that you voluntarily provide to us when you register on
the App and use its features.
A. Information You Provide to Us
- Account Information: When you create an account, we may collect your name,
business name, phone number, email address, and login credentials.
- Financial and Business Data: To provide our core business management services,
we collect data you input regarding your sales entries, due (credit) entries, accounting
ledgers, stock, and inventory.
- Customer Data (Third-Party Information): To enable the “Customer Contact Info”
and “SMS Marketing” features, you may upload or input your customers’ names, phone numbers, and
transaction histories. By providing this data, you confirm that you have obtained the necessary
consent from your customers to store and process their information within our App.
B. Information Collected Automatically
- Device Data: We may automatically collect device information (such as your
mobile device ID, model, and manufacturer), operating system, version information, and system
activity to ensure the App functions correctly.
- Usage Data: We may collect diagnostic and performance data related to how you
interact with the App to help us troubleshoot and improve the user experience.
How We Use Your Information
We use the information we collect or receive for the following business purposes:
- To Facilitate App Functionality: To allow you to track sales, manage inventory,
record due entries, and maintain accounting ledgers.
- To Enable Third-Party Services: To process mobile recharges and facilitate the
delivery of your SMS marketing campaigns to your saved customer contacts.
- To Manage Your Account: To identify you as a user, manage your registration,
and provide customer support.
- To Improve Our Services: To analyze usage trends and enhance the App’s features
and security.
How We Share Your Information
We do not sell your personal or business data. We may share information in the following specific
situations:
- Service Providers: We may share your data with third-party vendors, service
providers, contractors, or agents who perform services for us or on our behalf. This includes
SMS gateway providers (for your SMS marketing), telecom aggregators (for mobile recharge
processing), and cloud hosting services (for secure data storage).
- Legal Obligations: We may disclose your information where we are legally
required to do so in order to comply with applicable law, governmental requests, a judicial
proceeding, court order, or legal process.
- Business Transfers: We may share or transfer your information in connection
with, or during negotiations of, any merger, sale of company assets, financing, or acquisition
of all or a portion of our business by another company.
Data Security
We implement commercially reasonable technical and organizational security measures designed to
protect the security of any personal information we process. However, despite our safeguards and
efforts to secure your information, no electronic transmission over the Internet or information
storage technology can be guaranteed to be 100% secure. We cannot promise or guarantee that hackers,
cybercriminals, or other unauthorized third parties will not be able to defeat our security and
improperly collect, access, steal, or modify your information.
Data Retention and Deletion
We will only keep your personal information for as long as it is necessary for the purposes set out
in this Privacy Policy, unless a longer retention period is required or permitted by law (such as
tax, accounting, or other legal requirements).
User Rights: You can review, change, or request the deletion of your account and the
data associated with it at any time by logging into your account settings within the App or by
contacting us directly.
Children’s Privacy
We do not knowingly solicit data from or market to children under 18 years of age. By using the App,
you represent that you are at least 18 or that you are the parent or guardian of such a minor and
consent to such minor dependent’s use of the App.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by an
updated “Effective Date” at the top of this document. We encourage you to review this Privacy Policy
frequently to be informed of how we are protecting your information.
